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(updated 01/03) GOVERNMENT NOTICE DEPARTMENT OF JUSTICE No. R. 223 9 March 2001 PROMOTION OF ACCESS TO
INFORMATION ACT, 2000 REGULATIONS RELATING TO
THE PROMOTION OF ACCESS TO INFORMATION The Minister for Justice and
Constitutional Development has, under section 92 of the Promotion of Access to Information Act, 2000 (Act
No. 2 of 2000), made the regulations in the Schedule. SCHEDULE Definition 1. In
these Regulations any word or expression to which a meaning has been assigned
in the Act shall bear that meaning and, unless the context otherwise
indicates - "the Act"
means the Promotion of Access to Information Act, 2000 (Act No. 2 of 2000). Form of request 2. A
request for access to a record, as contemplated in section 18(1) of the Act, must
be made in the form of Form A of the Annexure. Fees for records of public body 3.(1) The fee for reproduction, referred to in section 15(3) of the
Act, is as follows: R (a) For every photocopy of
an A4-size page or part thereof 0,60 (b) For every printed copy
of an A4-size page or part thereof held on a
computer or in electronic or machine- readable form 0,40 (c) For a copy in a
computer-readable form on - (i) stiffy
disc 5,00 (ii) compact
disc 40,00 (d) (i) For a transcription of visual images, for an A4-size page or part thereof 22,00 (ii) For a copy of visual images 60,00 (e) (i) For a transcription of an audio
record, for an A4-size page or part thereof 12,00 (ii) For a copy of an audio record 17,00 (2)
The
request fee payable by every requester, other than a personal requester
referred to in section 22(1) of the Act, is R 35,00. (3)
The
access fees payable by a requester referred to in section 22(7) of the Act,
unless exempted under section 22(8)
of the Act, are as follows: R (a) For every photocopy of
an A4-size page or part thereof 0,60 (b) For every printed copy
of an A4-size page or part thereof held on a
computer or in electronic or machine- readable form 0,40 (c) For a copy in a
computer-readable form on - (i) stiffy
disc 5,00 (ii) compact
disc 40,00 (d) (i) For a transcription of visual images, for an A4-size page or part thereof 22,00 (ii) For a copy of visual images 60,00 (e) (i) For a transcription of an audio
record, for an A4-size page or part thereof 12,00 (ii) For a copy of an audio record 17,00 (f) To search for the
record for disclosure, R 15,00 for each hour or part of an hour, excluding
the first hour, reasonably required for such search. (4) The actual postal fee is payable when a copy of a record
must be posted to a requester. (5) For purposes of section 22(2) of the Act the following
applies: (a) Six hours as the hours
to be exceeded before a deposit is payable; and (b) one third of the
access fee is payable as a deposit by the requester. Form of request 4. A
request for access to a record, as contemplated in section 53(1) of the Act,
must be made in the form of Form B of the Annexure. Fees for records of private body 5.(1) The fee for reproduction referred to in section 52(3) of the
Act, is as follows: R (a) For every photocopy of
an A4-size page or part thereof 1,10 (b) For every printed copy
of an A4-size page or part thereof held on a
computer or in electronic or machine- readable form 0,75 (c) For a copy in a
computer-readable form on - (i) stiffy
disc 7,50 (ii) compact
disc 70,00 (d) (i) For a transcription of visual images, for an A4-size page or part thereof 40,00 (ii) For
a copy of visual images 60,00(e) (i) For a
transcription of an audio record, for an A4-size page or part thereof 20,00 (ii) For a copy of an audio record 30,00 (2) The request fee payable by a requester, other than a
personal requester, referred to in section 54(1) of the Act is R 50,00. (3) The access fees payable by a requester referred to in
section 54(7) of the Act, unless exempted under section 54(8) of the Act, are
as follows: R (a) For every photocopy of
an A4-size page or part thereof 1,10 (b) For every printed copy
of an A4-size page or part thereof held on a
computer or in electronic or machine- readable form 0,75 (c) For a copy in a
computer-readable form on - (i) stiffy
disc 7,50 (ii) compact
disc 70,00 (d) (i) For a transcription of visual images, for an A4-size page or part thereof 40,00 (ii) For a copy of visual images 60,00 (e) (i) For a transcription of an audio
record, for an A4-size page or part thereof 20,00 (ii) For a copy of an audio record 30,00 (f)
To
search for the record for disclosure, R 30,00 for each hour or part of an
hour reasonably required for such search. (4) The actual postal fee is payable when a copy of a record
must be posted to a requester. (5) For purposes of section 54(2) of the Act the following
applies: (a) Six hours as the hours
to be exceeded before a deposit is payable; and (b)
one
third of the access fee is payable as a deposit by the requester. Notice of internal appeal 6.
Notice
of an internal appeal, as contemplated in section 75(1) of the Act, must be
lodged in the form of Form C of the Annexure. Appeal fees 7.
The
appeal fee payable in respect of the lodging of an internal appeal by a
requester against the refusal of his or her request for access, as
contemplated in section 75(3)(a) of the Act, is R 50,00 . Value-added tax 8.
Public
and private bodies registered under the Value-Added Tax Act, 1991 (Act No. 89
of 1991), as vendors may add value added tax to all fees prescribed in terms
of these regulations. Commencement 9. These
regulations shall come into operation on 9 March 2001. ANNEXURE FORM A REQUEST FOR ACCESS TO RECORD OF PUBLIC BODY (Section 18(1) of the Promotion of
Access to Information Act, 2000 (Act No. 2 of 2000)) [Regulation 2]
A. Particulars of public body The Information Officer/Deputy
Information Officer: B.
Particulars of person requesting
access to the record
Full names and surname:
Identity
number: Postal
address: Fax number: Telephone number: E-mail address: Capacity in which request is made,
when made on behalf of another person: C.
Particulars of person on whose
behalf request is made
Full names and surname:
Identity number: D.
Particulars of record
1.
Description
of record or relevant part of the record: 2.
Reference
number, if available: 3.
Any
further particulars of record: E.
Fees
Reason for exemption from payment
of fees: F.
Form of access to record If you are prevented
by a disability to read, view or listen to the record in the form of access
provided for in 1 to 4 hereunder, state your disability and indicate in which
form the record is required.
Mark the appropriate
box with an “X”. NOTES: (a) Your indication as to the required form of access depends
on the form in which the record is available. (b) Access in the form requested may be refused in certain
circumstances. In such a case you
will be informed if access will be granted in another form. (c) The fee payable for access to the record, if any, will be determined
partly by the form in which access is requested.
G.
Notice of decision regarding
request for access
How would you prefer
to be informed of the decision regarding your request for access to the
record? Signed at this day of
20 SIGNATURE OF REQUESTER / PERSON ON
WHOSE BEHALF REQUEST IS MADE FORM B REQUEST FOR ACCESS TO RECORD OF PRIVATE BODY (Section 53(1) of the Promotion of
Access to Information Act, 2000 (Act No. 2 of 2000)) [Regulation 4] A. Particulars of private body The Head:
B. Particulars of
person requesting access to the record
Full names and
surname:
Identity
number: Postal
address: Fax number: Telephone number: E-mail address: Capacity in which
request is made, when made on behalf of another person: C.
Particulars of person on whose
behalf request is made
Full names and surname: Identity number: D.
Particulars of record
1.
Description
of record or relevant part of the record: 2.
Reference
number, if available: 3.
Any
further particulars of record: E.
Fees
Reason for exemption
from payment of fees: F.
Form of access to record If you are prevented by a disability to read,
view or listen to the record in the form of access provided for in 1 to 4
hereunder, state your disability and indicate in which form the record is
required.
G.
Particulars of right to be
exercised or protected
1.
Indicate which right is to be exercised or protected: 2.
Explain why the requested record is required for the
exercising or protection of the aforementioned right: H.
Notice of
decision regarding request for access
How would you prefer to be informed of the decision regarding your request for access to the record? Signed at this day of
20
SIGNATURE OF REQUESTER / PERSON ON WHOSE BEHALF REQUEST IS MADE FORM C NOTICE OF INTERNAL APPEAL (Section 75 of the Promotion of Access to Information Act, 2000 (Act No. 2 of 2000)) [Regulation 6]
A.
Particulars of
public body The Information Officer/Deputy Information Officer: B.
Particulars of
requester/third party who lodges the internal appeal
Full names and surname: Identity number: Postal address: Fax number: Telephone number: E-mail address: Capacity in which
an internal appeal on behalf of another person is lodged: C.
Particulars of
requester
Full names and surname: Identity
number: D.
The decision
against which the internal appeal is lodged
E.
Grounds for
appeal
State the grounds upon which the internal appeal is based State any other information that may be relevant in considering the
appeal: F.
Notice of
decision on appeal
State the manner: Particulars of manner: Signed at this day
of 20 SIGNATURE OF APPELLANT
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